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AP Specialist

  • Chelsea, MA
  • Full Time (40 Hours)
  • Chelsea, MA

NSMHA is looking for an Accounts Payable Specialist to join our team!  The accounts payable specialist is responsible for the accurate processing of accounts payable.

What you’ll do:

  • Determine the appropriate P & L and balance sheet accounts allocations for all accounts payable and consultant transactions.
  • Verify accuracy of all purchases with appropriate personnel.
  • Obtain appropriate authorization for all invoices, verify accuracy of amounts, and process invoice payments.
  • Generate A/P and check reports on a weekly basis.
  • Resolve vendor problems and questions in a timely manner.
  • Verification of debit memos, void checks, and manual checks.
  • Data entry of debit memos, void checks, and manual checks.
  • Verification of A/P data entry and success of data processing programs (reviews accounts payable interface to the G/L).
  •  Control of filing and archival storage systems of A/P records.
  • Write and review all journal entries pertaining to A/P.
  • Reconcile aged trial balance of A/P to G/L on a monthly basis.
  • Special projects as required by Controller or C.F.O..
  • Prepare an accrual for goods received that have not been invoiced for the current month and reverse this entry in the following month.
  • Review purchase order files and follow up with invoices not received.
  • Manage and process 1099’s at end of year.
  • Maintain and implement changes to A/P processes and procedures and the update of the procedure manual for those changes.
  • Be responsible for the collection and matching of receipts for check requests issued to staff and food purchases and issuing a mandatory monthly report of missing receipts to all senior managers.
  • Prepare and issue monthly report of utilities to CEO, CFO, COO, Controller, Facilities Director, CBFS Director, DDS Director and CS-ESP Director.

What you’ll need:

  • Education:  Associate’s Degree in accounting or related field.
  • Experience:  Two years experience with all aspects of accounts payable in a computerized general ledger system.
  • Skills:  Computer literacy required.  Experience with Excel and Microsoft Office products required  Knowledge of non-profit generally accepted principals.  Knowledge of computerized A/P and G/L systems.
  • Full COVID Vaccination required within 2 months of employment (on-site vaccination currently available by appointment).

Competitive & Comprehensive Benefits:

  • Paid Time Off Two weeks’ Vacation per year (three weeks after 2 years of service), 12 Sick Days per year, and 10 Paid Holidays per year
  • Health & Dental Insurance, with generous employer contribution
  • Employer Paid Life Insurance
  • 403 (b) Retirement Plan with employer matching
  • Voluntary Short and Long Term Disability Insurance
  • Medical & Dependent Care Flexible Spending Accounts
  • Access to Credit Union Banking
  • Access to State Tuition Remission Program (Worksite Specific)
  • Employee Referral Bonus Program
  • Discounted Movie Tickets
  • Comprehensive Training Program
  • Internal Advancement Opportunities

Tagged as: Accounting, Administration, Finance

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