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Contracts Manager

  • Chelsea, MA
  • Full Time (40 Hours)
  • Chelsea, MA

NSMHA is looking for a Contracts Manager to join our team!  This position provides leadership, support and expertise for the agency’s Contracts . The Contracts Manager is responsible for outcomes for the agency in: billing and collections for all contracts; the contracts receivable information systems; communications between agency and payer systems which establish regulations and contracts and payment systems for agency programs; interpretation of regulations and payer policies and development of agency policies and procedures which comply with laws and regulations of payer systems.  They work to ensure efficient billing and collections of all agency services, effective customer service and customer relations for clients and payers, and compliance with all laws and regulations of governmental payment entities.

What you’ll do:

  • Accurately bill all contracts and post to accounts receivable according to set deadlines.
  • Supervise and train personnel performing billing and/or collections.
  • Verify and post all contract cash received to the accounts receivable system. Reconciles the accounts receivable aging to the general ledger on a monthly basis with the reconciliation approved by the Controller.
  • Pursue full collection of all contract money owed to NSMHA and its affiliates.
  • Verify all contract billing done off site on a monthly basis and maintain a complete contract file of each contract held by the agency with all pertinent documentation.
  • Prepares and presents a contract variance report for the CEO, COO, and CFO on a monthly basis to monitor contract performance.
  • Establish policies and procedures, which comply with all laws and regulations of governmental agencies, and maximizes revenue by timely and efficient billing, tracking, and follow-up, interpreting regulations and communications, and interacting with governmental regulators.
  • Serve as the agencies’ primary contact with governmental entities for  payment systems and issues; coordinates the flow of written, verbal, and electronic information. Research funder websites for updates and potential new contracts. Communicate any pertinent information to the CEO,CFO, and COO. Internally,  inform the CEO, CFO, and COO of any new contracts pursued by agency staff.
  • Develop and produce appropriate tracking and monitoring reports for the Controller and CFO.  Analyze, forecast, monitor, and prepare reports for all contract revenues and collections for budgeting, financial management and audit purposes. Maintain data on current contract cost reimbursements, rates and units of services. Report under-billing and sets up meetings with the CEO, CFO, and COO to review and monitor the process and recommend solutions.
  • Maintain open and timely communication with all payers and with all agency departments and managers of the agency involved with billing and collections.
  • Manages the yearly contracting process of the agency.
  • Responsible for year end UFR contract reporting and year-end audit work

What you’ll need:

  • Education:  Bachelor’s degree with a major in Business Administration or closely related field required.
  • Experience:  Minimum three years state contracting experience with proficiency in accounting and Excel.

Competitive & Comprehensive Benefits:
• Paid Time Off Two weeks’ Vacation per year (three weeks after 2 years of service), 12 Sick Days per year, and 10 Paid Holidays per year
• Health & Dental Insurance, with generous employer contribution
• Employer Paid Life Insurance
• 403 (b) Retirement Plan with employer matching
• Voluntary Short and Long Term Disability Insurance
• Medical/Dependent Care/Commuter Flexible Spending Accounts
• Access to Credit Union Banking
• Access to State Tuition Remission Program (Worksite Specific)
• Employee Referral Bonus Program
• Discounted Movie Tickets
• Comprehensive Training Program
• Internal Advancement Opportunities

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